Microsoft 365 vs Google Workspace: Which productiveness suite is greatest for your enterprise?

Each Microsoft and Google wish to be your one-stop store for enterprise productiveness software program. Their respective subscription choices, Microsoft 365 and Google Workspace, tick all of the top-level bins in your firm’s communications and productiveness guidelines. Every suite consists of the next options:

  • Enterprise e-mail and shared calendaring companies connected to customized domains
  • On-line storage, with shared house for collaboration and a big allotment of non-public space for storing for every consumer account
  • Productiveness apps for creating and collaborating on paperwork, spreadsheets, and displays
  • Company communication instruments, together with messaging, on-line conferences, and video conferencing
  • A administration interface, with superior options equivalent to compliance and archiving for enterprise prospects in addition to safety features together with two-factor authentication

Each of those companies are underpinned by a sturdy, extremely dependable cloud infrastructure with information facilities worldwide. 

The 2 corporations dominate the marketplace for enterprise productiveness software program, with a handful of a lot smaller rivals, together with Zoho Office, far behind.

Regardless of the superficial parity in options, Microsoft 365 and Google Workspace take distinctly totally different approaches when it comes to cloud structure and app design. For a lot of, the selection comes right down to which of these approaches suits greatest along with your put in base of {hardware}.

Microsoft’s method builds on its blockbuster Workplace franchise (the title change from Workplace 365 to Microsoft 365 was efficient earlier this yr). and the accompanying desktop apps, which are actually accessible in Click on-to-Run packages that replace routinely. The back-end companies, together with Change On-line, OneDrive for Enterprise, SharePoint On-line, and Microsoft Groups, supply a simple migration path for organizations prepared to maneuver their on-premises servers to the cloud. Staff can entry these companies utilizing acquainted desktop apps like Outlook, Phrase, Excel, and PowerPoint, or they will use web-based alternate options.

In contrast, Google’s method is cloud-native and browser-centric. The net-based companies are similar to the non-public instruments your workers are already aware of, together with Gmail, Google Drive, Google Docs, and Google Sheets. When used with Google’s Chrome browser, these apps help offline storage of e-mail and paperwork

Each companies embrace web-based administration consoles which might be designed for mid-sized enterprise and bigger. These administration instruments will be intimidating in smaller companies that do not have a full-time IT division. For these eventualities, working with a reseller who’s been licensed as a Microsoft 365 or Google Workspace specialist is normally the most suitable choice.

Word that this information covers Microsoft 365 Enterprise and Enterprise plans, in addition to Microsoft 365 choices that embrace these plans. This information doesn’t cowl Microsoft 365 Dwelling and Private choices, which lack help for customized domains and are managed by people reasonably than organizations.

Packages and costs

For a hanging demonstration of the distinction between Google’s world and Microsoft’s, look no additional than the lineup of plans accessible for buy.

Google, true to its keep-it-simple roots, has 4 Google Workspace plans (a rise of 1 from the GSuite days): Enterprise Starter ($6 per consumer per thirty days), Enterprise Customary ($12 per consumer per thirty days), Enterprise Plus ($18 per consumer per thirty days), and Enterprise (beforehand $25 per consumer per thirty days, however now listed as “Contact gross sales for pricing”).

Microsoft 365, against this, is accessible in a dizzying array of permutations: three plans aimed toward small companies (Enterprise Primary, Enterprise Customary, and Enterprise Premium), plus the Microsoft 365 Apps package deal that features solely the desktop apps and cloud storage; a handful of Workplace 365 Enterprise plans that have not been rebranded; and three Microsoft 365 Enterprise plans for bigger organizations transitioning away from per-machine licensing and on-premises servers. There are separate Microsoft 365 plans for instructional establishments, U.S. authorities businesses, and nonprofit organizations.

Month-to-month per-user costs for Microsoft 365 plans vary from $5 to $57 per consumer per thirty days (the most costly package deal additionally consists of licenses for Home windows 10 Enterprise E3 and Enterprise Mobility + Safety E3). And if none of these plans fit your wants, you possibly can combine and match particular person companies to create a customized plan.

It is tough to make head-to-head comparisons between the 2 companies, though there are some similarities. Most Microsoft 365 plans price greater than their Google Workspace counterparts due to the inclusion of Workplace desktop apps, a characteristic that provides about $Eight a month to the per-user subscription charge. The $12-a-month Google Workspace Marketing strategy, for instance, matches a lot of the cloud- and browser-based options of Microsoft 365 Enterprise Premium, which prices $20 a month and consists of the total assortment of Workplace desktop apps.

What’s in Google Workspace?

All G Suite plans embrace:

  • Gmail for Enterprise
  • Meet (video and voice conferencing)
  • Chat (safe messaging)
  • Shared calendars
  • Google Docs, Sheets, and Slides
  • Hold (shared notes)
  • Varieties (survey builder)
  • Websites (web site builder)
  • Currents (the substitute for Google+ for Google Workspace)
  • At the least 30GB of cloud file storage (Google Drive)
  • Safety and administrative controls

Google Workspace Enterprise Premium and Enterprise plans considerably enhance cloud storage (at the very least 5 TB per consumer) and add eDiscovery and e-mail choices in addition to the power to restrict consumer entry by geographic areas, amongst different options.

Desk 1: Google Workspace plans at a look

Plan Worth per consumer/month At a look
Google Workspace Enterprise Starter $6 Geared toward very small companies, this plan consists of Gmail with a customized area together with the web-based Google productiveness apps. Cloud storage is proscribed to 30GB per consumer, shared throughout Drive and Gmail. Video conferences are restricted to 100 individuals. Billing is month-to-month, and you may add and take away licenses at any time.
Google Workspace Enterprise Customary $12 This plan provides enhanced safety and administration controls. Private space for storing is 2TB per consumer; voice and video conferences can have as much as 150 individuals and recordings will be saved to Google Drive. Crew Drives permit teams of workers to share paperwork.
Google Workspace Enterprise Premium $18 This plan provides archiving and eDiscovery options to e-mail and will increase private space for storing to 5TB per consumer. The restrict on individuals in conferences goes as much as 250. Crew Drives permit teams of workers to share paperwork.
Google Workspace Enterprise $25 For the numerous per-user worth enhance, you get enhanced safety options equivalent to S/MIME encryption and help for hardware-based safety keys in addition to limitless private storage. As well as, organizations can lock down shared information and scan e-mail and pictures to detect leaks of confidential or delicate information. This tier additionally consists of AppSheet, which permits customers to construct apps with out code.

What’s in Microsoft 365?

All Microsoft 365 plans embrace both a set of cloud-based options or the precise to obtain and set up Workplace desktop apps on as much as 15 gadgets per consumer (5 Home windows PCs or Macs, 5 tablets, and 5 smartphones), or each.

The gathering of desktop apps consists of Outlook, Phrase, Excel, PowerPoint, and OneNote; Entry and Writer can be found on Home windows PCs solely, and Microsoft not too long ago introduced plans to embrace a “light-weight” model of Visio with Microsoft 365 enterprise plans. Enterprise and Enterprise plans embrace 1TB or extra of storage per consumer in OneDrive for Enterprise and entry to the web-based variations of Phrase, Excel, PowerPoint, and OneNote.

Cloud-based companies embrace the next:

  • Change On-line e-mail internet hosting with a most inbox measurement of 50 or 100GB
  • Net-based variations of Phrase, Excel, PowerPoint, and Outlook
  • A minimal of 1TB of OneDrive for Enterprise file storage per consumer
  • SharePoint On-line workforce websites
  • HD video conferencing
  • On-line conferences (Skype Assembly Broadcast or Microsoft Groups dwell occasions)
  • Safe messaging and collaboration (Microsoft Groups)
  • Safety and administrative controls

Enterprise plans embrace an appointment-scheduling app, Microsoft Bookings, and MileIQ expense-tracking software program. (Two enterprise utilities beforehand accessible in enterprise plans, Outlook Buyer Supervisor and Microsoft Invoicing, have been retired in early 2020.)

Enterprise plans embrace team-based activity administration software program (Microsoft Planner), superior analytics (MyAnalytics and Energy BI Professional), course of administration instruments (Energy Apps and Energy Automate), further collaboration software program (Yammer), and superior options equivalent to eDiscovery, e-mail retention insurance policies, Microsoft Superior Risk Safety, and free deployment help on purchases of 150 seats or extra.

Confusingly, Microsoft nonetheless sells its Workplace 365 Enterprise plans, which do not embrace Home windows 10 licenses or superior administration instruments. The desk beneath consists of these Workplace-only plans.

Desk 2: Microsoft 365 and Workplace 365 plans at a look

Plan Worth per consumer/month (1) At a look
Microsoft 365 Enterprise Primary $5 In the event you’re searching for an alternative choice to Google Workspace Enterprise Starter, you have discovered it (for a greenback a month much less, even!). You get enterprise e-mail, 1TB of OneDrive for Enterprise storage, and internet variations of Phrase, Excel, PowerPoint, and Outlook, with out desktop apps. SharePoint and Microsoft Groups help are included.
Microsoft 365 Apps $8.25 This plan is for smaller organizations that use Microsoft Workplace however do not want Microsoft’s enterprise e-mail. It consists of the total Click on-to-Run assortment of desktop applications plus a minimal of 1TB of OneDrive for Enterprise storage per consumer, nevertheless it doesn’t embrace SharePoint or Microsoft Groups help.
Microsoft 365 Enterprise Customary $12.50 Contemplate this a mix of the 2 earlier Enterprise plans, with all of the cloud options, plus the most recent Workplace desktop applications. This version additionally consists of small-biz instruments like Outlook Buyer Supervisor and Microsoft Invoicing. All three Enterprise plans are restricted to 300 customers per group.
Microsoft 365 Enterprise Premium $20 This plan consists of all of the desktop apps and cloud companies within the Enterprise Customary plan, with the addition of Microsoft Intune administration and deployment instruments and Workplace 365 Superior Risk Safety for safety and data entry management.
Workplace 365 E1 $10 The entry-level Enterprise plan provides all of the frequent cloud companies, with a 50GB mailbox and 1TB of OneDrive for Enterprise storage per consumer. It consists of cellular and internet apps however doesn’t embrace desktop apps.
Workplace 365 E3 $20 This plan consists of all the pieces from the E1 providing, with the addition of Workplace desktop applications. Most mailbox measurement will increase to 100GB per consumer, and OneDrive storage is limitless. Directors additionally get eDiscovery options.
Workplace 365 Enterprise E5 $35 On the prime of the road, this plan consists of all E3 options and provides superior safety features equivalent to eDiscovery, Microsoft Defender for Workplace 365, and Workplace 365 Cloud App Safety. It additionally helps unified communications plans that combine with typical telephone programs.

(1) Month-to-month costs proven on this desk require an annual dedication; month-to-month costs are greater.

How they examine

Each Microsoft 365 and Google Workspace have impressively lengthy characteristic lists. In truth, the most important variations between the 2 companies are usually not whether or not a specific characteristic exists however the way it’s applied, and invariably that comes right down to the distinction in type between the 2 companies.

E mail

Microsoft has Change On-line, optimized to be used with the Outlook desktop consumer. Google has Gmail, optimized to be used within the Chrome internet browser and on cellular apps. Other than these elementary architectural variations, the characteristic set consists of nearly all the pieces a company e-mail administrator would need, together with anti-malware safety, spam filtering, and group aliases.

Google Workspace Enterprise Starter accounts have a most inbox measurement of 30GB (or much less, as a result of that house is shared by the consumer’s Drive storage). That limitation goes away with the Google Workspace Enterprise Customary, Enterprise Premium, and Enterprise plans. Microsoft 365 mailbox sizes are capped at both 50GB or 100GB, relying on the plan. For Enterprise accounts with archiving turned on, archive mailbox storage is limitless. (For greater than you can ever probably wish to learn about different Change On-line limits, see this help article.) 

Productiveness apps

Google’s flagship productiveness apps are designed to work solely in a browser or in one in every of its cellular apps. In contrast, the most well-liked Microsoft 365 plans embrace the most recent launch of the Workplace desktop purposes (Outlook, Phrase, Excel, PowerPoint, and OneNote) on Home windows PCs and Macs, along with more and more full-featured internet variations of these core apps.

Availability of these Workplace desktop apps is the killer characteristic for some organizations. That is very true when constancy with Workplace doc codecs is essential. It is simple sufficient to import and export Google Docs and Sheets, however Workplace doc options aren’t assured to outlive spherical journeys between the 2 environments.

In organizations the place these codecs are usually not a giant deal and the place a youthful workforce has grown up with Gmail and Google Docs, the browser-based interface could be thought-about a plus.

Cloud storage

OneDrive for Enterprise, as soon as a clunky spinoff from SharePoint, now shares the identical sync engine as its shopper counterpart and has matured right into a dependable service. It is effectively built-in with each Microsoft 365 and Home windows, though it additionally works effectively on Macs and on cellular gadgets. By default, each OneDrive for Enterprise consumer will get 1TB of non-public cloud file storage; that restrict is eliminated on Enterprise accounts with at the very least 5 customers. For all account sorts, the group will get 1TB (plus 10GB per consumer) of SharePoint storage.

As famous earlier, Google Drive storage allocations are shared with Gmail. On Enterprise Customary accounts, that complete is 30GB. The restrict will increase to 1TB on upgraded accounts and is limitless for Google Workspace Enterprise and Enterprise plans with at the very least 5 customers. Directors can management offline entry utilizing gadget insurance policies and might dictate whether or not customers can sync Drive information to computer systems or cellular gadgets.

Communication and collaboration

No matter whether or not you employ Google Workspace or Workplace 365, you might have an assortment of communication and collaboration instruments from which to decide on.

Each companies permit simultaneous enhancing of paperwork within the internet browser, so that individuals can work as a workforce on shared initiatives; for information saved on OneDrive for Enterprise, you possibly can collaborate utilizing the Workplace desktop apps, as effectively.

Google has renamed its Google Hangouts apps to Meet (for on-line conferences, video conferencing, and voice calls) and Chat (which handles easy textual content chats). Microsoft 365 accomplishes the identical targets with the Microsoft Groups app, which replaces Skype for Enterprise and the traditional Lync.

For extra particulars:

For detailed characteristic comparisons, see these pages:

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